Parents always want to make sure that they make the right choice during school and university admissions.
They check third-party review sites like Yelp, Great schools, and even Private school review, before enrolling in schools and universities.
In the traditional admission process, parents visit the school or university campus to solve their queries and expect special attention for solutions to their queries.
These paper-based admissions are lengthy, difficult and a time-consuming process. In this pandemic, paper-based admissions are not possible.
But, we cannot let this situation stop us from educating students and taking new admissions.
The perfect solution to solving this problem is to upgrade the traditional admission system to a secure and easy-to-use online admission system.
Isn’t it a great idea?
Yes, moving any school’s admissions online is a great idea. You will eradicate hours of paperwork, extra staff & keep applicants updated during the admission process.
It will also boost enrolment while ensuring the authenticity of the documents submitted. An online admission process will make it easier to review and process the applications.
What is the Online Admission System?
An online admission system is a web-enabled software. It manages the entire admissions-related operation of an institution.
This system supports various technologies. It includes Online Payment Gateway, auto SMS, and auto Email notification. It is an integrated multi-user system with complete protection against unauthorized access. The online admission system is user-friendly,
efficient, accurate, and transparent. It is also cost-efficient with greater speed and wide accessibility.
Benefits of moving admission online:
1. Time-Saving Process:
In the traditional admission process, forms, and payments come in bundles. It is a tedious job for staff to enter and review each form. In contrast, in the online admission process data is organized and in formatted form. It is very helpful for further processing and reviewing. Applying parents or students can make payments online. Parents will receive receipts online immediately after the payment confirmation. Finally, administrators
can shortlist applications for further procedures and ensure that applicants are only considered if they have completed their forms.
2. Track progress online:
Switching on to online admissions not only streamlines admissions for administrators. It’s better for parents and students as well. The system collects student data during the admission process. Hence parents don’t have to enter the same information over and over. It will make admissions more responsive and easier. When applicants fill admission forms online, parents can track their application process online. This system also provides
applicants with information to administrators. So that they can offer parents more responsive and informed customer service.
3. Secured Application Receipt:
This system protects the confidential information collected during online admissions. It keeps both school and prospective applicants’ data safe. With online admissions, applicants don’t have to worry about application forms disappearing or missing out on deadlines because of unfortunate circumstances.
The system will notify applicants with their application status, at admission and acceptance levels.
4. Boost Enrollment:
This effortless process improves the experience for parents and students.
Reducing the effort in the enrolment process is the quickest way to boost enrolment.
5. Review Applications from Anywhere:
As the whole process is online your staff can review applications online. Further, you can process applications from school, home, or anywhere with an active internet connection. You don’t need any special kind of hardware or software, only a computer or device that can access the internet. Administrators,
teachers, and parents can connect in a smooth and real-time environment.
6. Reduced Paper-Work:
Worldwide paper industry is the fifth-largest contributor to deforestation. In online admission, there is no need for printing forms and brochures.
It is one step forward towards positive social responsibility and saving the environment.
7. Manpower Saving:
Institutes don’t need to hire extra manpower to manage heavy crowds. Online admissions will also help in maintaining social distancing.
The digital way of admission reduces paper costs and extra staff salaries.
Educational institutes only have to invest in a one-time investment for the software. It will reduce costs as a whole.
9. Demolishing Geography:
Any interested student can apply for the course across the world, from anywhere at any time.
It also helps in keeping track of the enrollment count.
Drawbacks of Online Admissions
Since, every coin has two sides, moving admissions online also has some drawbacks.
1. Low Computer Literacy:
One major concern is the low rate of computer literacy in India. Current estimates of India say that only about 6.5 per cent of people are computer savvy.
A sudden shift to the online process is likely to cause confusion and gloom among many applicants.
2. Internet Accessibility:
In India, now everyone is using the internet. But internet connectivity and speed issues are major hurdles. Most rural areas still experience high blackouts and electricity issues.
This means, once again, candidates in rural areas are posed with a serious disadvantage.
Students manipulate scores while filling online applications and the fear of hacking educational institutes is also increasing.
Another important concern is the confidentiality of student data and the associated security risks involved in the online admission process.
In the manual admission process, candidates submit original documents. Staff checks the eligibility and authenticity of applicants with original documents.
In the online process, fraud candidates manipulate the eligibility requirements with ease.
Amazing Ways To Solve The Drawbacks
1. Easy Authentication & Mobile Friendly:
Institutes must design mobile-friendly admission forms. So that students can upload documents from their phones.
Secure applications or platforms must confirm documents with automated ID validation techniques.
2. Online Screening:
Institutes can examine students at the initial screening process with assessment tools.
This will ensure that the eligible candidate appears for the next level.
3. Online Interviews:
In online interviews, teachers can meet the candidate face-to-face and interview them. The software provides a detailed report to the schools or colleges after online interviews.
It will help them to understand the student’s soft skills.
4. Remote Proctoring:
It allows students to take an assessment at a remote location. It also ensures the integrity of the exam. This software needs students to confirm their identity and do the same during the exam as well.
It also monitors students through video, looking for behaviour that could state cheating.